No.7(2)1E.Coord/2013
Ministry of Finance
Department of Expenditure
New Delhi, the 18th September, 2013
OFFICE MEMORANDUM
Sub: Expenditure
Management – Economy Measures and Rationalization of Expenditure.
Ministry of Finance, Department of Expenditure has been
issuing austerity instructions from time to time with a view to containing non-
developmental expenditure and releasing additional resources for priority
schemes. The last set of instructions was issued on 31st May 2012, 1st November
2012 and 14th November 2012. Such measures are intended at promoting fiscal
discipline, without restricting the operational efficiency of the Government.
In the context of the current fiscal situation, there is a need to continue to
rationalize expenditure and optimize available resources. With this objective,
the following measures for fiscal prudence and economy will come into immediate
effect:-
2.1 Cut in Non-Plan
expenditure:
For the year 2013-2014, every Ministry/Department shall
effect a mandatory 10% cut in non-Plan expenditure excluding interest payment,
repayment of debt, Defence capital, salaries, pension and the Finance
Commission grants to the States. No re-appropriation of funds to augment the
Non-Plan heads of expenditure on which cuts have been imposed, shall be allowed
during the current fiscal year.
2.2 Seminars and
Conferences:
(i) Utmost economy shall be observed in organizing
conferences/Seminars/workshops. Only such conferences, workshops, seminars,
etc., which are absolutely essential, should be held wherein also a 10% cut on
budgetary allocations shall be effected.
(ii) Holding of exhibitions/seminars/conferences abroad is
strongly discouraged except in the case of exhibitions for trade promotion.
(iii) There will be a ban on holding of meetings and
conferences at five star hotels.
2.3 Purchase of
vehicles:
Purchase of vehicles is banned until further orders, except
against condemned vehicles.
2.4 Domestic and
Foreign Travel:
(i) All officers are to travel in economy class only for
domestic travel, except officers in the Apex Scale who may travel in executive
class. Officers may travel by entitled class for international travel, however
officers in Apex scale may travel only by business class. In all cases of air
travel, only the lowest fare air tickets of the entitled class are to be
purchased/ procured. No companion free ticket on domestic/ international travel
is to be availed of. The existing instructions regarding travel on Leave Travel
Concession (LTC) would continue.
(ii) It would be the responsibility of the Secretary of each
Ministry/Department to ensure that foreign travel is restricted to most
necessary and unavoidable official engagements based on functional necessity,
and that extant instructions are strictly followed.
(hi) Where travel is unavoidable, it will be ensured that
officers of the appropriate level dealing with the subject are sponsored
instead of those at higher levels. The size of the delegation and the duration
of visit will be kept to the absolute minimum.
(iv) Proposals for
participation in study tours, workshops/ conferences/ seminars/presentation of
papers abroad at Government cost will not be entertained except those that are
fully funded by sponsoring agencies.
(v) Travel expenditure (including FTE) should be so
regulated as to ensure that each Ministry remains within the allocated budget
for the same. Re- appropriation proposals on this account would not be
approved.
2.5 Creation of
Posts:
(i) There will be a total ban on creation of Plan and
Non-Plan posts.
(ii) Posts that have remained vacant for more than a year
are not to be revived except under very rare and unavoidable circumstances and
after seeking clearance of Department of Expenditure.
3. Observance of discipline in fiscal transfers to States,
Public Sector Undertakings and Autonomous Bodies at Central/State/Local level:
3.1 Release of Grant-in-aid shall be strictly as per
provisions contained in GFRs and in Department of Expenditure’s OM
No.7(1)/E.Coord/2012, dated 14.11.2012.
3.2 Ministries/Departments shall not transfer funds under
any Plan schemes in relaxation of conditions attached to such transfers (such
as matching funding).
3.3 The State Governments are required to furnish monthly
returns of Plan expenditure — Central, Centrally Sponsored or State Plan — to
respective Ministries/Departments along with a report on amounts outstanding in
their Public Account in respect of Central and Centrally Sponsored Schemes.
This requirement may be scrupulously enforced.
3.4 The Chief Controller of Accounts must ensure compliance
with the above as part of pre-payment scrutiny.
4. Balanced Pace of
Expenditure:
4.1 As per extant instructions, not more than one-third
(33%) of the Budget Estimates may be spent in the last quarter of the financial
year. Besides, the stipulation that during the month of March the expenditure
should be limited to 15% of the Budget Estimates is reiterated. It may be
emphasized here that the restriction of 33% and 15% expenditure ceiling is to
be enforced both scheme-wise as well as for the Demands for Grant as a whole,
subject to RE ceilings. Ministries/ Departments which are covered by the
Monthly Expenditure Plan (MEP) may ensure that the MEP is followed strictly.
4.2 It is also considered desirable that in the last month
of the year payments may be made only for the goods and services actually
procured and for reimbursement of expenditure already incurred. Hence, no
amount should be released in advance (in the last month) with the exception of
the following:
(i) Advance payments to contractors under terms of duly
executed contracts so that Government would not renege on its legal or
contractual obligations.
(ii) Any loans or advances to Government servants etc. or
private individuals as a measure of relief and rehabilitation as per service
conditions or on compassionate grounds.
(iii) Any other exceptional case with the approval of the
Financial Advisor. However, a list of such cases may be sent by the FA to the
Department of Expenditure by 30th April of the following year for information.
4.3 Rush of expenditure on procurement should be avoided
during the last quarter of the fiscal year and in particular the last month of
the year so as to ensure that all procedures are complied with and there is no
infructuous or wasteful expenditure. FA’s are advised to specially monitor this
aspect during their reviews.
5. No fresh financial commitments should be made on items
which are not provided for in the budget approved by Parliament.
6. The instructions would also be applicable to autonomous
bodies.
7. Compliance
Secretaries of the Ministries/Departments being the Chief
Accounting Authorities as per Rule 64 of GFR shall be fully charged with the
responsibility of ensuring compliance of the measures outlined above. Financial
Advisors shall assist the respective Departments in securing compliance with
these measures and also submit an overall report to the Minister-in-Charge and
to the Ministry of Finance on a quarterly basis regarding various actions taken
on these measures/guidelines.
Sd/-
(R.S.Gujral )
Finance Secretary
